Receptionist
Duties and Requirements
As a Receptionist you will be the ambassador of our company’s first impressions on the guests and visitors. It is your foremost responsibility to compassionately greet all incoming guests, visitors and members, help them with directions or any appropriate information that they need while maintaining high level of company confidentiality.
Job Duties:
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answer telephone, screen and direct calls
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take and relay messages
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provide information to callers
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greet persons entering organization
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direct persons to correct destination
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deal with queries from the public and customers
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ensure knowledge of staff movements in and out of organization
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monitor visitor access and maintain security awareness
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provide general administrative and clerical support
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prepare correspondence and documents
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receive and sort mail and deliveries
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schedule appointments
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maintain appointment diary either manually or electronically
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organize conference and meeting room bookings
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co-ordinate meetings and organize catering
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monitor and maintain office equipment
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control inventory relevant to reception area
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tidy and maintain the reception area
Education and Experience
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high school diploma generally required
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knowledge of administrative and clerical procedures
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knowledge of computers and relevant software application
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knowledge of customer service principles and practices
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keyboard skills
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ability to work a busy multi-line phone system
Additional Attributes
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verbal and written communication skills
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professional personal presentation
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customer service orientation
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information management
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organizing and planning
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attention to detail
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initiative
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reliability
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stress tolerance